Best Practices to Secure Zoom Meetings
September 9, 2020
Virginia Tech users can defend against meeting interruptions by following these best practices for securing Zoom meetings:
- Sign in to Zoom through virginiatech.zoom.us. (Participants who have not signed in will have “Guest” next to their name in the participant list and will not have access to host/co-host controls.)
- Restrict meetings to only authenticated members of the Virginia Tech community.
- Use a waiting room or passcode to restrict outside access to the meeting.
- Never share a Zoom meeting URL or meeting number on social media, posters, or other public media. Instead, share a link to a Canvas page or GobblerConnect event where you can manage access, or require participants to register for the meeting in advance.
- Change the meeting ID for a disrupted meeting. If it is a recurring number like a “Personal Meeting ID” or for a series of meetings, delete future meetings immediately, re-create them with a new number, and update calendar invitations.
- Become familiar with meeting host security controls. During a meeting, hosts/co-hosts can lock a meeting, remove uninvited attendees, and block inappropriate content by actively managing the participants.
Depending on the type of meeting and intended audience(s), some of these steps will be more effective than others. For more information, review the guidelines for securing Zoom meetings in the 4Help Knowledge Base. Additional guidance is available from Zoom.
Technology-enhanced Learning and Online Strategies, a unit of the Division of Information Technology, is the service provider for Zoom at Virginia Tech. For assistance with Zoom settings, contact 4Help.vt.edu.
Submitted on behalf of Information Technology