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Academic and Career Advising

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Our advisors will work with you to make the most of your time at Virginia Tech. You are assigned an advisor within your major. See the list below for connections to academic and career advisors or email liberalarts@vt.edu for additional support.

The Undergraduate Academic Affairs Office offers additional advising for students on such topics as transfer credit, approval to study abroad, and academic success services. For help, contact our Director of Academic Support.

The Undergraduate Academic Affairs Office also provides career advising. If you are interested in internships, career exploration, or graduate school planning, contact our Career Development Team.

Here To Help

 

Advising and Registration FAQs

The best way to find your advisor’s information is to use Hokie Spa:

  1. Log into Hokie Spa.
  2. Select the Hokie Spa tab at the top of the page.
  3. Click on the link that says “View Your General Student Information”.
  4. Your advisor is listed in the row labeled Primary Advisor.
  5. To get your advisor’s contact information, use the Virginia Tech People Search.

Your advisor can help you make decisions, big and small, related to your academic life at Virginia Tech. You are encouraged to meet with your advisor to receive help with academic events and topics, such as:

  • completing or updating your plan of study
  • academic support
  • registering for classes
  • dropping or withdrawing from a class
  • resigning from a semester
  • choosing a major and/or minor
  • taking classes at another institution
  • studying abroad
  • completing undergraduate research
  • accepting a coop or internship

Of course, there may be other things your advisor can help you with. Advisors are always a good starting point - they can connect you with other helpful resources on campus. 

The process of substituting courses is considered on a case-by-case basis in individual departments. Talk with your advisor about substitutions.

Drop/Add is a period of time when you can add or drop courses using Hokie Spa. It typically happens several weeks before the start of classes, and during the first week of classes during a term.


During Drop/Add, students are able to add a course back to their schedule as well as drop courses without penalty. Holds can prevent a student from dropping or adding. Learn more about holds here. To add a course:

  1. Log into Hokie Spa.
  2. Click on the "Hokie Spa" tab at the top.
  3. Click on "Registration (Add/Drop) and Schedule".
  4. Click on "[Drop/Add] Register for Classes".
  5. Click on the drop down menu next, and choose the semester you wish to add a course.
  6. Click "Ok" on the Financial Notice in the top right corner of the screen.
  7. Search for a new course, or enter the CRN (Course Registration Number) of a course under the Enter CRN tab. Multiple CRN numbers can be added on the Enter CRN screen. Once you select a course, it will appear in your pending schedule in the bottom right of the screen, however, you must click the "Submit" button to actually register.
  8. Click the "Submit" button. Even if a class appears on your schedule, it is not on your schedule officially until it says Registered next to the course. 

You may receive an error message. If this is the case, read the error, then fix the problem and/or choose a different course.

Students must take at least 12 credit hours each semester to be considered full-time. In general, CLAHS suggests students take at least 15 credit hours each semester to efficiently make progress towards graduation.

During the first six weeks of the semester, you can drop a course via Hokie Spa.



After the drop deadline, consider applying the “W” grade policy, which allows you to withdraw from up to three courses throughout your time at Virginia Tech. The deadline to withdraw from a course is usually the last day of classes for the semester (before Reading Day).

Make sure you schedule an appointment with your advisor to discuss the pros and cons of withdrawing, as well as your plan for re-taking the course. During this appointment, you can also fill out a course withdrawal form.

When a class is full, the only way you can add it is by “force-adding.”  To do so, you must have permission from the department offering the class or the instructor.

Force Add requests must be processed by the department offering the course before the add/drop deadline.

Some departments have specific force-add procedures. If the department does not have its own procedure, then contact the instructor of the class.

If you are taking courses elsewhere, you must fill out the Authorization to Take Courses Elsewhere form.

You will need to check the Transfer Equivalency Database to see whether any courses have transferred from the institution in the past. Regardless of whether a course is listed, submit the Authorization to Take Courses Elsewhere form so your advisor can confirm whether the course is equivalent to a Virginia Tech offering and, thus, transferable.

Please be aware that grades do not transfer, only credit hours. Also, you must earn a grade of C or better for the credits to transfer to Virginia Tech.

If you are a Virginia Tech student in another college and you want to change to a major in CLAHS:

There are three periods annually when you can change your major through Hokie Spa. The dates when each period opens and closes are available through the University Registrar. All CLAHS majors are non-restricted, meaning there are no specific entrance requirements and access is not restricted. CLAHS advisors are assigned by major, so once you make the change, your advisor may change as well.

If you are a CLAHS student and you want to change to a different major in CLAHS:

Current CLAHS students can change their primary major within the College anytime using the Change Of Primary Major form. CLAHS students can also change their primary major via Hokie Spa during the three periods that option is available. 

If you are a CLAHS student and you want to add or drop a second major:

If the major is in CLAHS, complete the "Request to Change Second Major or Minor" form available on the CLAHS Undergraduate Forms page in the "Change of Primary Major, Second Major, and/or Minors" section. If the major is not in CLAHS, schedule an advising appointment with that college and follow the process outlined above for students who want to change their majors. Keep in mind that some majors are restricted, meaning there are strict entrance requirements and policies for internal transfers.

If you are a CLAHS student and you want to add or drop a minor:

If the minor is in CLAHS, complete the "Request to Change Second Major or Minor" form available on the CLAHS Undergraduate Forms page in the "Change of Primary Major, Second Major, and/or Minors" section. If the minor is in another college, schedule an advising appointment with that college and fill out the appropriate form for that college. Minor checksheets are available through the University Registrar.

DARS is short for Degree Audit Report System. A DARS report will show you which graduation requirements you have completed and which requirements you still need to complete.

Before you can run a DARS report, however, you must apply for your degree in the first semester of your junior year (or when you have earned 60 credit hours). To apply for your degree, go to Hokie SPA and click on the “Degree Menu.” Then enter when you plan to graduate and your major(s), option(s), and minor(s), if applicable.

After applying for your degree, you can request a DARS report in the same degree menu. Once you have your report, you should review it with your advisor. It is important to request a new DARS report at least once a semester or whenever something changes.

If you are not yet eligible to apply for your degree, you can run a “what if” DARS report. This is a hypothetical DARS report based on any major you choose. You can find the “what if” DARS in the same degree menu.

Students who earn at least a 3.4 GPA while taking 12 or more credit hours attempted are named to the Dean’s List. Pass/fail hours do not count toward Dean’s List eligibility, and Dean’s List honors are not extended to summer sessions. Students who are named to the Dean’s List will be notified via email.

Once you reach junior standing (or have earned 60 credit hours), you should apply for your degree. To do so, go to Hokie SPA and click on the “Degree Menu.” Then enter when you plan to graduate and your major(s), option(s), and minor(s), if applicable.

history

“Balancing the cadet lifestyle with academics can make for a busy schedule. Thanks to the support of our college’s amazing advisors and faculty, I find each step attainable.”

—Quinton Cookis ’18, History

What Our Advisors Are Saying...

“As advisors, we help students identify a path about which they are passionate.”

—Brenda Husser

“I want students to have a positive college experience, and key to this is having the support of advisors and developing good relationships with faculty. I’m very pleased to be able to provide that support to students at Virginia Tech."

-Hannah Wildman Short

“One of the best parts about being an advisor is helping students realize their potential. I love getting to know students, hearing about their goals, and encouraging them to go forth and accomplish those goals.”

—Jennifer Hanratty

What Our Students Are Saying...

“My academic advisors ensured that my education was tailored to my needs and interests. Through individualized attention they use the curriculum as a guide rather than a strict code.”

-Deonte Easter ’18, International Studies

"My advisor is my lifeline! I meet with her every semester to plan out my class schedule and to make sure I'm staying on track. Advisors are super helpful and great people to know!"

-Kelton Allen ‘21, NSFA

“During my time here I’ve switched around a couple of times and my advisor has always been there to help me through it.”

-Abby Darko ‘21, Public Relations